ANNUAL GENERAL MEETING NOTICE
As a member of the Chinatown BIA, you are invited to attend the Annual General Meeting: Wednesday November 30, 2022 at 1:00 PM
Agenda
- Call to Order, Introductions, Opening Remarks and Land Acknowledgement
- Electronic meeting, recording of the meeting and voting protocols
- Declaration of Conflict of Interest
- Approval of 2021 Annual General Meeting Minutes
- Auditor’s 2021 Report
- Appointment of Auditor for 2022
- Sub-Committee Reports
- Proposed Program and Budget for 2023 (see over)
- Motion to increase the Board of Management size
- Board Election (2023-2026 Term)
- New Business
- Adjournment
The purpose of this meeting is to approve the BIA’s budget and proposed activities for 2023 (see over) and elect a Board of Management for the 2023-2026 term. This program is paid for by a special levy charged to you and other commercial and industrial property owners and non-residential tenants of such properties. As a BIA member, the best way to participate in your BIA’s decisions on your behalf is to get involved. A copy of the complete proposed budget and audited financial statement will be available to you upon pre-registration.
Voting and Pre-Registration: The BIA Annual General Meeting will be taking place virtually to ensure the safety of our BIA Members, Directors and Staff. Voting members must join the meeting through the desktop or mobile app to be able to vote. Voting is not available to attendees that call into the meeting. Pre-registration will be required. Deadline to Pre-register: November 18, 2022 at 1:00pm. Please email Beryl Sher at administrator@chinatownbia.com.
Annual General Meeting Procedures: To attend, pre-registration is required. If you are a voting member, we will subsequently contact you for proof of BIA membership (photo ID and either a business card, utility bill with business name/tenant name and address, or City of Toronto property tax bill). Per The City of Toronto Municipal Code, Chapter 19, Business Improvement Area, only members of the BIA and their legal representatives (proof required) are eligible to vote at the AGM. A “person” is defined by Chapter 19 to include “a corporation and the heirs, executors, administrators or other legal representatives of a person to whom the context can apply according to the law.” No person in attendance shall have more than one vote.
Board of Management Nomination: If you are interested in being part of the Board in the coming term, please complete and submit the attached nomination form by November 18, 2022 at 1:00pm . Forms must be submitted by email or in person. No postal mail will be accepted. The nomination form is also available through Beryl Sher at the BIA office or email : administrator@chinatownbia.com
Please forward a copy of this notice to your commercial/industrial tenants.
For more information please contact Beryl Sher at administrator@chinatownbia.com.
Reminder for everyone who ‘signed up’ already to attend Annual General Meeting(AGM) on November 30, 2022 at 1:00pm. A Meeting link will be forwarded to everyone individually.
EXPRESSIONS OF INTEREST SUMMARY FOR THE CHINATOWN BIA BOARD OF MANAGEMENT, TERM 2023-2026
Seventeen (17) Nomination forms are received and verified before the deadline. Please see the nominees below:
- Benny Chen
- Chang Toy
- Christina Louie
- David Chen
- Eddy Chen
- Hsiang-Chien Peng
- Jian Ying Jiang
- Jing Xiang Yang
- Johnny Walker Kwok
- Kai Ming Hung
- Polly Yam
- Raymond Yam
- Robert Mok
- Tonny Louie
- Tony Kong
- Vi Yung Pho
- Wai Ling Choo
