Job Title: Administrative Director
Location: Toronto Chinatown Business Improvement Area
Reports To: Board of Management
Employment Type: Full-Time
Salary: $60,000–$70,000 annually
Hours: 35 hours/week (Monday–Friday, 9:30 AM – 5:30 PM)
Application Start Date: April 24, 2025
Application End Date: May 31, 2025
View the hiring details here.
Position Overview
The Administrative Director is a key leadership role responsible for managing the day-to-day operations of the Toronto Chinatown Business Improvement Area (BIA). This individual oversees administrative systems, supervises staff, supports financial planning, and ensures effective implementation of policies and programs that support the BIA’s mission and its Board of Management.
Key Responsibilities
Manage office operations, systems, and administrative staff to ensure smooth and efficient functioning.
Oversee payroll, correspondence, records management, procurement, and clerical processes.
Develop and implement administrative policies and procedures to support organizational goals.
Lead budgeting processes and monitor expenditures, ensuring alignment with financial objectives.
Recruit, onboard, and manage staff, including performance appraisals, training, and mentorship.
Act as a liaison between the Board, committees, members, contractors, and stakeholders.
Prepare reports, meeting agendas, and minutes for Board and committee meetings.
Conduct research and provide support for projects, community programs, and strategic initiatives.
Monitor trends, summarize external communications, and provide recommendations to the Board.
Carry out other duties as assigned by the Board or committees.
Qualifications
Post-secondary education in Business Administration, Non-Profit Management, Public Administration, or a related field.
Minimum 3–5 years of experience in office management, administration, or similar leadership role.
Strong organizational, communication, and interpersonal skills.
Experience managing staff, budgets, and operational systems.
Proficiency with Microsoft Office and digital collaboration tools (e.g., Google Workspace, Zoom, etc.).
Knowledge of BIAs, municipal processes, or community-based organizations is an asset.
Bilingualism (English and Cantonese/Mandarin) is an asset.
Working Conditions
This position is based in-person at the Toronto Chinatown BIA office. Occasional evening or weekend meetings (e.g., Board meetings or public events) may be required.
For applications, please send to:
Toronto Chinatown Business Improvement Area
287 Spadina Avenue, Unit D, 2nd Floor
Toronto, ON M5T 2E6
Email: tonykong@chinatownbia.com & tonnylouie@chinatownbia.com
Phone: (416) 260-9800
職位名稱：行政總監
地點：多倫多唐人街商業促進區
報告對象：管理委員會
就業類型：全職
薪資：年薪 $60,000–$70,000
工時：每週35小時（週一至週五，上午9:30 – 下午5:30）
申請開始日期：2025年4月24日
申請截止日期：2025年5月31日
職位概覽
行政總監是負責管理多倫多唐人街商業促進區（BIA）日常運營的關鍵領導角色。此人將負責監督行政系統、管理員工、協助財務規劃，並確保有效實施支持BIA使命及其管理委員會的政策和項目。
主要職責
管理辦公室運營、系統和行政人員，確保運作順暢高效。
監督工資發放、信函處理、檔案管理、採購及文書處理過程。
制定和實施支持組織目標的行政政策和程序。
主導預算制定過程並監控開支，確保與財務目標保持一致。
招募、入職並管理員工，包括績效評估、培訓和指導。
在管理委員會、委員會成員、會員、承包商和利益相關者之間擔任聯絡人。
準備報告、會議議程和會議紀錄，用於管理委員會和委員會會議。
開展研究並提供對項目、社區計劃和戰略舉措的支持。
監控趨勢、總結外部通訊並向管理委員會提供建議。
執行管理委員會或委員會指派的其他任務。
任職資格
具有商業管理、非營利管理、公共行政或相關領域的高等教育背景。
至少3-5年的辦公室管理、行政或類似領導職位經驗。
良好的組織能力、溝通能力和人際交往技巧。
具備員工管理、預算編制和運營系統管理經驗。
精通Microsoft Office和數字協作工具（如Google Workspace、Zoom等）。
具備BIA、地方政府流程或社區組織的相關知識者優先考慮。
能夠雙語（英語及粵語/普通話）者優先。
工作條件
此職位需在多倫多唐人街BIA辦公室進行面對面工作。可能需要偶爾參加晚間或週末會議（例如管理委員會會議或公共活動）。
申請方式：
請將申請發送至：
多倫多唐人街商業促進區
287 Spadina Avenue, Unit D, 2nd Floor
Toronto, ON M5T 2E6
電子郵件：tonykong@chinatownbia.com & tonnylouie@chinatownbia.com
電話：(416) 260-9800
